Welcome to ClausFest
         March 15-19, 2014
     Coming Back Home to Gatlinburg, Tennessee

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             Agenda

We have SOMETHING planned EVERYDAY from Fri. March 14th  through Wed. March 19th         

Get Ready to have "the experience of a lifetime" !

 

Read On:

Legend:   River Terrace        Convention Center             Vendor Show              Optional-On Your Own

                                                         

AGENDA

 

FRIDAY MARCH 14:      River Terrace – Atrium Tower Bldg 7

8:00 a.m. Early Vendor Set Up River Terrace 1st floor all day.

7:00 p.m. - Meet and Greet in Hospitality Room - River Terrace 2nd floor

Early Registration Folder Pick Hospitality Room RT  2nd floor AND  Photos for Badges (in Vendor Room of River Terrace 1st floor by Worldwide Photography)

                                                                                                     

 

SATURDAY MARCH 15, 2014:            River Terrace – Atrium Tower Bldg 7

8:00 a.m. to 12:00 p.m. Vendor Set Up at River Terrace 1st floor

1:00 p.m. to 8:00 p.m.  Vendor Show Opens –  at River Terrace 1st floor

 

10:00 a.m. to 11:00 a.m. – Registration Folder Pick-Up at River Terrace at table outside of Vendor Show & Photos for Badges in Vendor Room-Worldwide Photography

 

11:00 a.m. Doggie Fashion Show at River Terrace in Hospitality Room 2nd floor

12:00 p.m. Lunch - On Your Own

 

2:00 p.m. Vehicles Line-Up AND 3:00 p.m. Walking Group Unit Line-Up

Parade Staging Area at traffic light #10 on Ski Mountain Road

4:00 p.m.   Parade Starts Traffic light #10 to #6  (1/2 to 3/4 Mile)

5:00 - 5:30 p.m.  Parade Ends

 

6:30 p.m. Leave River Terrace-Car Pool to Pigeon Forge for: Lumber Jack Feud Show  (Optional Ticketed)

Be there at 7:30 pm for photos & seating. Dinner Show starts 8:30 p.m.

7:00 p.m. Hospitality Room 2nd floor Open for social gathering at River Terrace

 

                                                                                                                                            

 

SUNDAY  MARCH 16, 2014:  River Terrace – Atrium Tower Bldg 7

 

9:00 a.m.-5:00 p.m. Vendor Show at River Terrace 1st floor

 

8:30 a.m. - 9:15 am FINAL REGISTRATION FOLDER PICK-UP table outside of Vendor Room and Photos for badges by Worldwide Photography in Vendor Room

 

9:30 a.m-10:30 a.m. Opening Ceremony - River Terrace Hospitality Room 2nd floor

 

10:30 a.m. - 11:30 p.m. - Special Event - Keeping Christ In Christmas

River Terrace - Hospitality Room 2nd floor

           

12:00 p.m.-1:30 p.m.Ticketed Buffet Lunch catered in River Terrace Hospitality Room

 

1:30 p.m. to 3:30 p.m. Free Optional Event - Woodland Santa Nature Walk with Heather-- 

                                               (Meet in Lobby of River Terrace Main Front Desk Area)

 

1:30 p.m. – 5:00 p.m. Workshops – River Terrace 1st floor

 

6:30 p.m. - Wood Grill (Optional) Ticketed Dinner in Pigeon Forge – Car Pool

                                                                                                             

 

 

MONDAY  MARCH 17, 2014:    River Terrace – Atrium Tower   Bldg 7

 

9:00 a.m.- 5:00 p.m. Vendor Show at River Terrace 1st floor

 

8:30 a.m. - 12:00 p.m.  Workshops – River Terrace 1st floor

  

12:00 p.m. - 1:30 p.m. Ticketed Buffet Lunch catered in River Terrace Hospitality Room

 

1:30 p.m. - 2:30 p.m.  Participant Rehearsal/Sound Check for Talent and Variety Show at  Mills Auditorium - Convention Center

 

1:30 p.m. - 5:00 p.m. Workshops – River Terrace 1st floor

 

7:00 p.m.  Fashion Show –River Terrace Hospitality Room 2nd floor

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TUESDAY MARCH 18, 2014:      CONVENTION CENTER – Downtown Gatlinburg

 

9:00 a.m.- 5:00 p.m. Vendor Show at River Terrace

 

10:00 a.m. – 12:00 p.mClausfest Talent Variety Show Mills Auditorium at Convention Center

 

12:00 p.m. - 1:30 p.m.  Lunch On your own

 

1:30 p.m. to 3:00 p.m.   Workshops – River Terrace 1st floor

 

5:30 p.m. Doors open - Snow Ball (Ticketed Formal Event) - Mills Auditorium at Convention Center 

                                                       Dinner-Live Entertainment-Dancing-Mingling-Photos

                                                                                                               

 

WEDNESDAY  MARCH 19, 2014:  River Terrace – Atrium Tower  Bldg 7

 

10:00 a.m. to 10:45 a.m.  CLOSING CEREMONY at River Terrace in Hospitality Room 2nd floor.

 

11:00 a.m. to 12:30 p.m. OBER Gatlinburg- Santa Snow Tube Races

Ski Mountain Road –   Weather Permitting: sign up and additional details will be given at Meet and Greet on Friday evening in the Hospitality Room of River Terrace and after that the sign up sheet will be in the Information Booth.

                                                                                                             
 
 A full printed agenda will be included in your registration folder.
                                                                                                                                                                                                                                            
 
UPDATED 1-25-14
 
Many people ask whether ClausFest is a Festival or a Convention.  ClausFest is both, but MOST of all, ClausFest is an EXPERIENCE and ADVENTURE!  

We are back from our "Santa Season 2013" and ClausFest things are coming together nicely. The ClausFest Team continues to work hard behind the scenes to assure you the best organized convention possible.   We have listed what we are planning to offer, thus far, but we are by no means final.  We can give  the days that some of the events are planned, but they are subject to change with the addition of other events.  We try to stick as close to our initial planning as possible, but that isn't always possible.
 
Friday evening, March 14, 2014 will be the Hospitality Meet and Greet at the Host Hotel at 7:00 p.m. at the River Terrace host hotel. It will be held in the Atrium Bldg. #7 on 2nd floor. We will have early registration folder pick-up.  You will also be able to get your photos taken for the ClausFest 2014 badge to be worn at all times during the convention.
 
Saturday, March 15, 2014 Registration Folder pick-up and badge photos in the morning at The River Terrace .  Vendor Show opens at the River Terrace Hotel in the Atrium Tower Building #7 on the 1st floor. Doggie Fashion Show in the morning at River Terrace Atrium Tower Bldg. #7 on 2nd floor.  Parade Staging (stop light #10/Ski Mountain Road) at 2:00 p.m. for vehicles and floats AND 3:00 p.m. for walking units with the Parade in Downtown Gatlinburg at 4:00 p.m. start time.   
Optional evening Lumberjack Feud Show and Dinner in Pigeon Forge, TN.
Hospitality Room  at River Terrace with complimentary snacks will be open for those not attending the dinner show.  You can relax and visit with fellow Santas and Mrs. Clauses. 
 
Sunday March 16th   Final Registration Folder Pick-up.  Official Opening Ceremony of ClausFest, Special Event "Keeping Christ in Christmas", and the Workshop Sessions begin at the River Terrace Hotel in the Atrium Tower Bldg. #7 on the 1st floor. Vendor Show open all day as well on 1st floor.  Buffet Lunch at the River Terrace Restaurant 12:00 - 1:30 p.m.: tickets included in FULL registration package.
 Heather's "Woodland Santa Nature Hike" will take place 1:30 to 3:30 for those interested in a little outdoor exercise after lunch, meet in River Terrace Lobby Building.  Sunday evening optional dinner at The Wood Grill Buffet in Pigeon Forge, TN.   For those not attending the dinner, once again, the Hospitality Room at River Terrace Atrium Tower Bldg. on 2nd floor will be open and available with complimentary snacks.  
 
 Monday, March 17th.  
The Workshop Sessions held at the Host Hotel all day - The River Terrace in the Atrium Tower Bldg. #7 on 1st floor as well as Vendor Show open all day.  Buffet Lunch at the River Terrace Restaurant 12:00 - 1:30 p.m.: tickets included in FULL registration package.  Monday evening will be Fashion Show.  This event will be held at The River Terrace Hotel & Resort in the Hospitality room on 2nd floor. This is an extremely popular event and our guests will be treated to every type of Santa Suit, Mrs. Claus attire, Elf attire and lots of surprises during the show.  It is a unique event that is well attended, so better get there early to get your seat!
 
 
Tuesday  March 18, 2014 The ClausFest Variety Show will be on Tuesday morning at the Convention Center in Downtown Gatlinburg at the Mills Auditorium .  We have several talented Santas and Mrs. Clauses lined up to entertain you all.  This will be the first event of its kind for the Santa Community and we are excited to be producing it for everyones enjoyment.     Vendor Show open all day at River Terrace in the Atrium Tower Bldg. #7 on 1st floor.  Lunch on your own. Workshop sessions after lunch with time allowed for rest and relaxation before getting dressed up for the SnowBall.
The Snowball, one of most popular events is scheduled to take place  the evening of March 18. (Tuesday). This will be held at the Convention Center in Downtown Gatlinburg at the Mills Auditorium.  This is a ticketed event for a formal sit down dinner and live entertainment.  Doors to the auditorum will open at 5:30 p.m.  Our Official ClausFest Photographer, Jim Martin will be outside the Mills Auditorium taking professional photos of all who wish to have theirs taken.    It is an evening you will long remember after leaving Gatlinburg, TN.
 
Wednesday March 19, 2014 -10:00 a.m. CLOSING CEREMONY.   Weather permitting, we plan to have the Santa Snow Tube Races at 'Ober Gatlinburg' on Wednesday, March 19, 2014 at 11:00 a.m. and it will end at 12:30 p.m..  This is ONE FUN RIDE down the mountain !! We weren't able to have the tube races in 2012 because it was unseasonably warm and there was no snow on the Mountain.  The first time in 25 years on that date. HOWEVER, reports from 'Ober Gatlinburg' reveal a good base of snow this year !!  Thropies Awarded. Enjoy spectacular views year from aboard 120 passenger Aerial Tramway which takes you to the top. Departs regularly from downtown Gatlinburg to Ober Gatlinburg Ski Resort  Sign up and details will be given at the Meet and Greet gathering on Friday Evening.

 
So, as you can see, there will be something going on from Friday evening all the way through until Wednesday around noon---March 14 through March 19.  March 14 is the day when most people arrive throughout  the day and the remainder usually arrive on Saturday morning so they can participate in the Parade later that afternoon.

Check in time at the Hotel is 4:00 p.m. so most people try to get checked in and settled in after that time on Friday  to attend the Meet and Greet at 7:00 pm and so they'll be ready to go for the parade on Saturday. An Information Booth will be in Atrium Towers Bldg. #7 of River Terrace and staffed with volunteers to assist you in making sure your questions are answered and you are kept up to date on what is going on specific days !!!

Hope this helps in your planning, but please keep in mind that this is a tentative agenda and subject to change if needed, so keep checking "Latest News" on the websiteYou will receive in your Registration Folder a complete detailed Agenda with times and places listed.  You will also receive a seperate Workshop Schedule with classes and time slots along with other important info needed for ClausFest 2014.

We will also have a information booth staffed by volunteers to assist with any questions you might have during the convention.  We will do our absolute best to make sure you enjoy yourselves and have the best possible time and learning experience while attending ClausFest 2014 in Gatlinburg, TN.
 
See YOU in Gatlinburg!